Description

Purpose

Our HR and Payroll software solution is aimed at relieving the administrative burden from Managers and allowing them time to focus on enhancing efficiencies.

 

HR Software Capabilities & features

• Access to job description & contract of Employment and upload signed copies
• Upload Company Policies, disciplinary Code & Code of Conduct
• Check leave balances & apply for leave, access leave history / leave calendar
• Add Employee Pictures
• Change/update personal details & profile pictures
• Assign tasks, set status updates & set reminders.
• Electronic Counseling, Verbal, Written warning & Final warning templates
• Create termination workflow / procedures
• Generate electronic performance contracts and score cards
• Electronically schedule a performance assessment
• Conduct online performance evaluations & track Performance improvement plans
• Pull out performance history & graphic overview

• Log first aid medicine and consumables available
• Set minimum order quantities on medicals
• Log and monitor first aid visits and monitor costs per individual
• Log safety incidents and injury on duty cases

• Track Injury on duty leaves allocation
• Online tracking of PPE issuing

• Online management of PPE quantity in stock

• Monitor Contractor registration & compliance regarding UIF, WCA, PAYE, VAT & BBBEE
• Online Induction training
• Automatic notifications for equipment operator license expiries and licensing certifications
• Log all equipment and assets issued to employees

• Create multiple standard and unlimited custom reports
• Automated Employment Equity Reports generation (EEA2/EEA4)
• Automated Workplace Skills plan (WSP)  and Annual Training plan (ATR)

• Load Training Providers, contacts, training modules, pricing
• Automated Training requests
• On-line training applications and approvals
• Bulk notifications to all users via email, web messaging and text messages
• E-Learning Module
• Matching learning requirements by job profile
• Employee qualification, skills and competency matching
• Creating e-learning modules (i.e. Induction, SOPs, IR training, Code of ethics, etc.)
• Certificate data generation

Payroll Software Capabilities and Features

• The system logs Payroll system changes & maintains audit trail
• Can view all system logs to detect any potential fraud
• Manage Monthly, Weekly and Fortnightly payroll
• Customized payroll reports
• Can generate electronic Bank File (EFT)
• Generate automated EMP201 & EMP501
• Electronic COID report
• Built in UIF declaration
• Electronic e-filing system
• Unlimited Admin users
• Unlimited Employee / Manager self-service users
• View & print online pay slips
• Import /Export bulk data through Excel templates
• Predefined IRP5 codes, medical aid tax deductions etc.
• Tax Methods – Periodic, Average, Directives & Automatic legislative updates
• Manage loans and Garnishees
• Allow for multiple uploads for EFT payments
• Accurate IRP5 and IT3A certificates

 

Outsourced Payroll Solution involves

• Preparing and processing periodic payroll input (weekly, monthly, daily, fortnightly, etc.)

• Conduct payroll verifications & update payroll

• Submit payroll report to Clients for approval

• Distributing employee pay slips in line with Client’s time frames

• Uploading bank file for EFT Payments
• Ensuring that third party payments are submitted, and monthly contributions submitted

• Generate UI19, salary schedule and certificate of service to Client for terminated Employees

• Generate monthly Management reports
• Perform bi-annual and annual declarations (efiling, ufiling & Coid)